Office Manager (Site)

Michigan City, Indiana

Position Details

Department: Administration / Operations
Location: Michigan City, Indiana — on-site, in-person
Employment Type: Full-time, non-exempt (hourly)
Reports To: Director of General Construction
Supervises: Non-supervisory

Position Summary

Blydan Built is creating a full-time Office Manager position at its construction site in Indiana. The Office Manager will support onboarding, procurement paperwork, equipment tracking, and day-to-day logistics functions so site leaders can focus on construction. This is a hands-on role for a proactive, organized self-starter who can work independently in a fast-paced environment.

Key Responsibilities

The approximate share of a full workweek each duty represents.

New-Hire Onboarding & Offboarding

20%

Begin onboarding about one week before each start date. Issue PPE and safety gear. Ensure new hires understand the welcome email covering system logins, OneDrive and CompanyCam access, and the I-9 deadline, and follow up to confirm completion. Coordinate with HR and the onboarding partner on each hire’s status. Recover equipment and close out access when employees leave.

Site Communications Hub

25%

Monitor the site’s shared inbox and route messages from the client, staffing partner, and internal teams to the right person. Serve as the single point of contact for the staffing and security partners on onboarding and badging updates, and relay them to site leadership. Track down field staff to complete forms, sign documents, or respond to requests from the Birmingham office.

Equipment & Inventory Tracking

15%

Manage stock of onboarding supplies and Blydan Built branded merchandise.

IT Equipment & Office Safety

Maintain the inventory of computers and on-site IT equipment, and keep the IT Manager apprised of needs. Maintain required safety equipment in the office trailers, such as first aid kits and defibrillators (AEDs).

Shipping, Receiving & Errands

15%

Regularly check the site’s mailbox or package location and bring deliveries to site. Ship equipment and merchandise. Run local errands for office and site supplies.

Events & General Administrative Support

20%

Coordinate a small number of company charitable events each year. Handle other site administrative and office support tasks as assigned.

Physical Requirements

This role is primarily office-based but works on an active construction site. The Office Manager should be able to:

Lift and carry items up to approximately 25–30 lbs (e.g., boxes of PPE, equipment, merchandise, or packages).
Stand, walk, bend, and reach periodically throughout the day, including walking the site to locate field staff.
Wear required PPE and follow site safety rules in an outdoor, often dusty or muddy, environment.
Safely operate a personal or company vehicle for local errands and package pickups.

Qualifications

High school diploma and 2–3 years of experience working in an office; or an Associate’s or Bachelor’s degree.
Valid driver’s license and reliable transportation; comfortable running local errands throughout the workday.
Strong organizational skills and reliability; comfortable managing recurring, time-sensitive tasks (e.g., onboarding deadlines).
Basic comfort with general office equipment.
Prior office administration or facilities experience preferred but not required.
Ability to work independently and communicate clearly with Blydan Built staff, including occasional coordination with team members based in Birmingham.

Work Location & Schedule

This position is based on-site at the Indiana construction site and is not remote-eligible. The site day begins around 6:00 AM, with the first meeting at 6:30 AM. The Office Manager is expected to start by 7:00 AM so they are available when early requests come in. Exact hours will be finalized based on business need.

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